True Vine School of Dance| Durbanville

TERMS & CONDITIONS

General:

Dancers and fitness clients and parents/guardians of children under the age of 18, undertake to always comply with the True Vine Dance and fitness Studios Terms and Conditions.
The dance and fitness teachers or Studio cannot be held responsible for any loss or damage to personal belongings, nor injuries that may occur during lessons.
Fitness clients are to inform True Vine Dance and Fitness Studio of any physical limitations, injury and/or illness they may have, in order to provide modification and ensure a safe approach to their workout.
True Vine Dance and Fitness Studio is located on the Premises of Jeanine Greyling. If, however any damage to the property or studio is made by any Dancer, Person or Parent/Guardian, they will be responsible for the repair or replacement thereof.
True Vine Dance and Fitness Studios Terms and Conditions are subject to change without notice.
True Vine dance and fitness studio has the right to use photographs or videos of dancers or fitness students and to use these for their respective websites and/or educational and promotional materials.

Dress Code:

Dress codes or clothing is an additional cost for participants account and are not included into the fees.

Dancers:

All dancers must always look appropriate and respectful.
Hair clipped back and tied neatly in a ponytail or plait for Modern and Hip Hop and in a bun for Ballet.
No jeans!
We would like the parents to make sure that their child has the correct attire for her or his particular class. No sloppiness will be allowed.
All new dancers will be allowed to wear normal clothing for 1 month, thereafter they are expected to have the prescribed dancewear.

Fitness:

All Fitness clients must ensure that they dress in sporty attire.
No Jeans, dresses, or restricted clothing. Wear a sports bra underneath shirt. Wear fitness shoes/non-slip socks.
Fitness clients must provide their own fitness mat and sweat towel.

Classes:

All students and fitness clients should attend classes regularly.
All students and fitness clients should arrive properly dressed for their lessons.
Parents/Guardians are responsible for under-aged children whilst at classes, workshops, rehearsals, or performances.
True Vine dance and Fitness Studio will not accept responsibility for students outside of classes, workshops, rehearsals or shows.
All students and fitness clients are to arrive on time to classes as not to miss out on valuable class time.
If students are early, they must wait quietly until their particular class starts. Disrupting another class still in progress will not be tolerated.
Please ensure that students are fetched as soon as their class has ended. Unfortunately, teachers cannot tend to anyone that has not been collected timeously, as they need to start with the following class.
Right of admission to classes is reserved. Discipline is very important.
When coming for classes, please limit socializing to before and after classes and not during.
All students are expected to pay attention in the class and not to hinder any students who have come to learn.
Students are to show respect to their teachers and fellow classmates.
Classes may be cancelled due to emergencies and rescheduled and/or venue may be changed at any given time, although cancelled classes will be made up before the end of the year at the teacher's convenience.
Classes may need to be taught by a student teacher or substitute teacher if the designated teacher is sick /holiday etc, without notice.
Students are expected to practice at home and know the work learned in class.
All students will be expected to participate in the True Vine showcase(year-end performance) if, for any reason they are unable to, it must be discussed with the teacher.
No eating or drinking is permitted in the studio. The only exception is a water bottle.
No cell phones are allowed in class. Please keep all phones at home or in your bag on silent.
NO PARENTS ARE ALLOWED TO SIT IN AND WATCH THE CLASSES UNLESS AN OPEN DAY IS HELD with the exclusion of a new students trial lesson.
Parents are to please do a drop and go as there is very limited parking outside the studio which cause congestion for residents in the area. Parents can make use of parking at the field if necessary.
Tumbling is for Acro kids only.

Liability Waiver and Acknowledgment of Risk:

I understand and agree that in participating in any fitness/dance class, workshop, rehearsal, or performance, that there is a possibility of physical injury or loss of life.
I voluntarily agree therefore, to assume all risks and responsibility for any such injury or accident, which may occur to me or my child during any of True Vine Dance Studio/ True Vine Fitness Studio classes, exams, workshops, rehearsals, or performances.
Furthermore, I also exempt and indemnify True Vine Dance Studio/ True Vine Fitness Studio and their owners, volunteers, assistants, employees, guest artists and/or student from any and all liability claims, demands or causes of action whatsoever from any damage, loss, injury or death to me, my children or property which may arise out of or in connection with participation in any classes’ activities of True Vine Dance Studio/ True Vine Fitness Studio.
I understand that I should be aware of my, or my child's physical limitations and agree not to exceed them.
I also understand that it is my duty to ensure that True Vine Dance Studio/ True Vine Fitness Studio is aware of any medical condition or issue that I, or my child may suffer from.
True Vine Dance Studio/ True Vine Fitness Studio will strive to ensure that all reasonable safety precautions are taken prior to and during classes, workshops, rehearsal, or performances.
I understand when learning to dance, perform or be in the fitness classes, it may be necessary for the instructor to correct my or my child's posture or body line, which may involve physical contact to be made by the instructor.
In the case of under-aged dancers, I certify that I am the parent or legal guardian of the child and duly authorized to waive these rights.
Upon signing the registration form, students and parents give True Vine Dance Studio/ True Vine Fitness Studio permission to use enrolled student’s images whether in photographs or videos on social media and for advertising purposes.

Studio Dance/Fitness Year:

The Dance and Fitness Studio year runs from January to December for every year.
School terms will be as follows for the year 2024:

Term 1: 17 January - 20 March
Term 2: 03 April - 14 June
Kindly note that the studio will be closed for 2 weeks for ALL students/clients : 17 June - 28 June
Term 3: 09 July - 20 September
Term 4: 01 October - 06 December

There will be no classes during school holidays. (Different arrangement for fitness clients during December)
There will be no classes on Public Holidays for all students/clients

Public Holidays:

21 March: Human Rights Day
29 March: Good Friday
01 April: Family Day
27 April: Freedom Day
01 May: Workers’ Day
16 June: Youth Day
17 June: Public holiday
09 August: National Women’s Day
24 September: Heritage Day

Registration (Please read carefully):

Dance and any fitness participant will not be allowed to take part in any classes unless their registration form has been fully completed, initialed and signed.
There is a non-refundable registration fee of R250 for all new students.
Registration fees are non-negotiable.
When registering for any fitness classes, you are required to sign up for a minimum of 6 months.
When registering for any dance classes, you are required to sign up for a minimum of 1 term.
If you have left the studio and would like to re-join you will have to re-register and pay the registration fee.
When signing the registration form, you also acknowledge the minimum sign up period as well as notice period terms.
If adjustments are made after signing and submitting the registration form, it must be in writing and emailed to the studio of the relevant changes and it will automatically form part of the original registration for you signed.

Competitions and Exams(Dance):

If a class is to take part in competitions/performances/exams/shows, it is at the teacher's discretion whether each student is performance ready and whether to include him/her in the event.
Students must attend at least 1 syllabus class in order to be considered for competition or exam.
True Vine Studio Tracksuits are compulsory for all who take part in competitions and exams.
Costumes for each event must be discussed with the relevant teacher for each act the student will participate it.
Dance routine music to be chosen and edited by relevant teacher.
Choreography taught is solely the property of True Vine Dance Studio/ True Vine Fitness Studio.
Parents to ask permission to use said property for event not affiliated with True Vine Dance Studio/ True Vine Fitness Studio.
Students are to practice dance routines and syllabus work at home.
Parents must discuss the use of routines and music with the teacher/studio first, should they wish to enter their child into competitions that the studio is not taking part in. No exceptions.
Registration and entry fee are to be paid to the studio in advance in order for the studio to enter the children into the relevant show/competition/exam/performance.
Your personal information will only be shared when information is needed to partake in competitions, exams, eisteddfods etc., and upon signing this agreement, you give permission for True Vine Dance Studio/ True Vine Fitness Studio to use the student/clients information when entering is required.
Students are to be well behaved at competition venues as they are representing the studio and to comply with the rules and regulations of the competitions entered.
It is compulsory for student who take part in competitions/performances/exams/shows to wear the True Vine Studio tracksuit.
Candidates for exams are to be decided by the teacher, based on performance in class and attendance.
Teachers are to consider the physical, psychological and emotional state of the student to determine if the student is ready and capable of entering.
All Syllabus classes must be attended unless there are unforeseen circumstances in which the teacher must be notified.
Syllabus must be in good standard in order to be considered for exams.
Parents are liable for all costume appointments, purchase/hire costs and transport of the relevant item.
Private lesson may be requested and booked with the relevant teacher. Private lessons will be 30minutes per session and parents are liable for the costs and will be billed in arrears.
Cancelling/no show of the private lesson booked out for said student, will still be billed unless sufficient notice/valid reason is given as this prohibits other students from being able to book private lessons
4 Private lesson sessions will be booked out for the relevant students and will be billed a separate rate.
Body conditioning classes are compulsory for exam and competition kids at R100 a month.
Acro kids are to do 2 classes a week should they wish to take part in competitions.

Fee Structure & Notice Period:

FEES ARE PAYABLE STRICTLY IN ADVANCE AND IS PAYABLE BY THE 1st OF EACH MONTH.
If fees are not paid by the 1st, a fine of R100 per month will be added to your bill if payment is late and the student will not be allowed to participate until fees are paid.
Class fees do not include exam cost, show costumes, workshops, showcase, private classes or competition registration/entry fees.
Class fees are non-refundable.
There are two options for payment. 12 Monthly payment and Termly payment (4 Terms).
If parents have a specific problem hindering them from paying on time, please consult with the relevant teacher/administrator via email.
There will be a 10% discount for families with more than one enrolled student/client.
No credit or reduction in teaching fees will be granted for non-attendance, due to illness or any other reason.
Fees are calculated per month or term and not per individual class.
If FITNESS clients intend to leave the studio, 1 month’s notice must be given in writing. If clients give notice during the middle of the 4th term, they will still be liable for another months fees unless notice is given at the beginning of the month.
If DANCE clients intend to leave the studio, 1 term's notice must be given in writing. If clients give notice during the middle of the 4th term, they will still be liable for another term's fees or the equivalent thereof unless notice is given at the beginning of the term.
No Notice may be given during December.
If clients fail to attend, without having given notice, the person responsible for paying will still be billed until notice is given.
If a written notice has been given in the middle of the month, the remainder of that month including a full months notice will be due.
When registering you/your child for dance or fitness, you are agreeing to follow all regulations concerning payment of fees.
Remember fees are payable strictly in advance.
A SCHEDULED PAYMENT HAS TO BE SET UP ON THE SAME DAY OF EACH MONTH by the person responsible for paying of fees
Failure to make payment will result in your account being handed over for debt collection.

Payment of Fees:

I agree to pay all fees due, before or on time.
I agree to pay fees in advance before the 1st of each month.
A SCHEDULED PAYMENT HAS TO BE SET UP ON THE SAME DAY OF EACH MONTH by the person responsible for paying of fees. Reference: Name, Surname/invoice number.
NO Cash Deposits
Students of Parents/Guardians agree to pay a monthly R100 penalty fine, when payment for every month payment is overdue.

Pregnancy:

If you are pregnant and wanting to do a drama/dance or fitness class, a consent form needs to be completed by your gynaecologist to confirm that you are fit and not at risk to partake in the exercises.
Modifications will be done in class to ensure correct posture so that mom and baby are protected at all times.
All safety measures will be taken to ensure a safe and protected environment.
Once your baby/s arrive, your account will be frozen for 6-8 weeks until you can return for rehabilitation/class.
Should you not wish to join the studio again once you have given birth, you will be liable for a 1 term notice period which will need to be submitted in writing.

Termination of Agreement:

FITNESS Students or Parents/Guardians are required to provide one month WRITTEN notice if they wish to terminate their agreement.
DANCE Students or Parents/Guardians are required to provide one term WRITTEN notice if they wish to terminate their agreement.
Students or Parents/Guardians agree to ensure that, upon termination, all fees due are fully paid.
Class fees are non-refundable.
Should a student or client not wish to continue into the next year, notice is to be given at the beginning of the 4th term.

Intellectual Property:

I understand and agree that all dance routines taught by True Vine Dance Studio/ True Vine Fitness Studio are the intellectual property of Jeanine Greyling.
I understand and agree that only current True Vine Dance Studio/ True Vine Fitness Studio registered teachers are allowed to teach the routines.
I understand and agree that external public performances of these works at talent competitions, school reviews, etc, will not be allowed without the written permission from the True Vine Dance Studio/ True Vine Fitness Studio.
I understand and agree that no video recordings are permitted during classes, workshops, or rehearsals, unless authorized by True Vine Dance Studio/ True Vine Fitness Studio.
Furthermore, permission is granted to True Vine Dance Studio/ True Vine Fitness Studio to use photographs and video of students for publicity purposes.

Use of personal information/POPI ACT:

We as True Vine Dance Studio/ True Vine Fitness Studio will not share any of your personal information with third parties without your consent.
Your personal information will only be shared when information is needed to partake in competitions, exams, eisteddfods etc., and upon signing this agreement, you give permission for True Vine Dance Studio/ True Vine Fitness Studio to use the student/clients information when entering is required.
Upon signing this registration form, you consent to being added onto the True Vine Studio/Fitness/Dance WhatsApp group/s.

Signed forms at to be sent electronically to the registered email address as well as the physical completed copy to be handed in at the studio.